KES-HCIS-20 Frequently Asked Questions
|P13. I am an Invited Session Chair. How do I find out how to use the PROSE system?|
|A tutorial on the use of PROSE is available ...here...|
|P14. The status of my paper is 'Accepted Subject to Revision' - what does this mean?|
|You need to revise the paper according to the reviewers comments, then upload a PDF copy of the revised paper, with any remarks you wish to make about the reviewers comments appended as a final page to the paper. At this point the status goes to 'Revised Paper Received Awaiting Decision'. If the Track/Session chair accepts the revised paper, the status goes to 'Accepted Awaiting Publication Files' and you must upload the final camera-ready paper (the publication files). See other FAQs for details of the publication files.|
|P16. The status of my paper is 'Accepted Awaiting Publication Files' - what does this mean?|
|You need to upload an editable copy of the final paper (the publication files), exactly as it should appear in the proceedings, onto PROSE. See FAQs F1-F5 for information about the publication files.|
|P17. The Status of my paper is 'Accepted Publication Files Received' - what does this mean?|
| This means you have uploaded the publication files that make up the final paper to be included in the proceedings and indicated that you are finished by clicking on 'Done-...'. You do not need to do anything more at this stage, but look out for any more emails you may receive from PROSE or the Track/Session Chair. Your paper will be checked and if any more files are needed you will receive an email containing instructions. Otherwise, just get ready to register for the conference when registration opens.|
Note that if your paper has this status, you cannot upload any more files, as clicking on 'Done-...' is taken to mean that we can send the papers to Springer. It may be possible for PROSE to be unlocked by the Programme Committee Chair, if we have not sent the papers to Springer.
|F1. The conference web site say that 'Final Papers must be received by.......' What are these Final Papers, how do I send them, and where to?|
| The Final Papers are the publication files that PROSE will request when the review process is complete. They are uploaded onto PROSE. |
The Final Paper (contained in the publication files) must be absolutely perfect and exactly as it is to appear in the proceedings. It must not contain comments to the Track/Session chairs, or a response to the reviewers comment.
Please see the other FAQs in this section below.
|F2. What is meant by 'Publication Files'?|
|The review process takes place using PDF copies of the submitted papers. When the review process is complete and a decision has been made that the paper may be published, PROSE will request that the authors submit a PDF of the paper and all the editable source files that were used to produce it. These are known as the 'publication files'. This may be in MS Word or LaTeX format. In the case of LaTeX, you should upload also the figures in eps format, bib file, if the case, and all associated style files, and special fonts. The files that make up the editable version of the paper are referred to as the Publication Files. The instructions on the Springer web site ...here... must be strictly followed.|
|F3. How do I upload the Publication Files?|
| - Log in to PROSE. Click on the 'Upload Publication Files' link. You may now upload the individual source files and the final PDF.|
- When you have uploaded all the publication files, click on the 'Done - All Files Uploaded' link. If you want to log out and upload some more files later, click on the 'Upload More Files Later' link.
- NOTE: Once you have clicked on 'Done - All Files Uploaded' the upload system is locked and you cannot upload any more files.
|F4. PROSE will not let me upload the publication files - why?|
| When you click on 'Done - All Files Uploaded' PROSE locks the upload system and it is not possible to upload any more files.|
If the status of the paper is 'Accepted Awaiting Publication Files', then files may be uploaded.
If the status of the paper is 'Accepted Publication Files Received', you have locked the upload system and no further files can be uploaded.
To get the upload system unlocked, contact firstname.lastname@example.org in the case of a General Track paper, and email@example.com in the case of an Invited Session paper.
|F5. My paper was written using LaTeX and so the editable version consists of a number of files. How can I upload this onto PROSE?|
|PROSE allows multiple files to be uploaded at the time when the publication files are requested. Please upload these separately and do not zip them into a single file.|
|F6. Can I upload the publication files as a single zipped file?|
|No, please do not upload a single zipped file. Please upload the files individually.|
|F7. How do I know if my final camera-ready paper has been received?|
| The final camera-ready paper must be in the form of the 'publication files' (see previous FAQs to find out what this means). To find out whether these have been revieved log in to the PROSE review system. If the status of your paper is 'Accepted Publication Files Revieved', then the publication files have been received. |
If the status is 'Accepted Awaiting Publication Files', then you need to upload the publication files.
If the status is anything else, then the review process is not yet complete.
Please DO NOT email KES asking whether your publication files have been received - we will just look on PROSE and get the same information you can see for yourself.
|F9. Who are the editors of the conference proceedings? (For copyright form purposes)|
|B. Apolloni, R.J.Howlett and L.C.Jain|